Bursledon Parish Council - Vacancy for an Office & Systems Adminstrator
Name of recruiting organisation
Bursledon Parish Council
Employed role/Volunteer role
Employed
Permanent role/Fixed term role
Permanent
Location:
In person at the Parish Office, Lowford Center Bursledon
Salary:
Salary of (£25,119 - £26,421 pro-rata, £13.06- £13.73 per hour – pay award pending)
Hours:
16-20 hours per week, Monday to Friday.
Our council and the role:
Bursledon Council is a small friendly team at the heart of the community providing a variety of services for local residents including open spaces, library and recreation facilities. Our focus is to ensure resources are managed efficiently and transparently. We are looking for some-one to join the team as an office and systems administrator. This is an interesting and varied role with a good work life balance.
Duties will include:
Key Function and Responsibilities – Financial
• Data input into the Advantage finance and related systems
• Ensure all finance documentation is scanned and filed to the relevant bespoke internal software.
• Issuing purchase orders
• Issuing invoices for allotments, cemeteries, and recreation grounds on our bespoke software
• Monitoring payments and deposits
• Answering queries from hirers, suppliers, and contractors
Key Function and Responsibilities – Administration
• To provide a professional first point of contact for visitors to the Council offices, telephone, and website contacts.
• To provide a sensitive first point contact for the Council cemetery service
• Forwarding queries to appropriate services
• Maintaining leaflets, displays and internal notice board and outside office notice board.
• Assist with writing, editing, coordinating, and publishing content across various channels including the website, social media, and printed content.
• Maintain appropriate levels of stationery for the office.
• Provide admin support.
• Maintain an up-to-date database of contacts for local dignitaries, groups, and associations for use by all staff.
• Provide basic computer skills support to library users.
Key Function and Responsibilities – Grounds Services
• Taxation of Council vehicles and equipment
• Monitoring vehicle MOT dates
• Provide admin support to grounds staff – research, copying and laminating.
• Ordering supplies and uniform.
• Recording complaints on Service Manager
• Maintain records of insurance and risk assessments for contractors including the accident book.
Key Function and Responsibilities –Council Meetings
• Maintain up-to-date committee information and attendance register for all Councillors.
• Create the yearly minute books.
• Assisting at council events. This maybe at a weekend and time off in lieu will be given.
General
• To be a team player and help, as needed with any appropriate duties outside of this job description across the activities of Bursledon Parish Council.
The ideal candidate will have/be:
You will be comfortable talking and engaging with a diverse range of internal and external stakeholders. Be a highly organised, collaborative and enthusiastic team player. You will have a keen interest in the community and be willing to undergo further training and development.
Skills/experience:
• Highly motivated administrator with Experience of an electronic finance and related systems.
• Familiar with the use of social media platforms including Facebook.
• Experience of receiving and interpreting instructions
• Working to tight and challenging deadlines.
• Working within a team environment, communicating with stakeholders.
• Be able to work to appropriate objectives.
• Able to work collaboratively within a team and problem solve issues as they arise.
• Knowledge and experience of Microsoft IT packages, including Word and Excel
• Well organised and hold an excellent range of communication skills.
Qualifications:
5 GCSE including maths & English or level 2 vocational qualifications in Maths & English
What we offer you in return:
Company pension
Free on-site parking
How to find out more details:
For an application form and job description please contact the Clerk at clerk@bursledon-pc.gov.uk
Closing date:
Closing date: 12pm Wednesday 8th May 2024
Interviews week commencing: 13 May 2024How to apply:
For an application form and job description please contact the Clerk at clerk@bursledon-pc.gov.uk
No CV’s please