Old Basing & Lychpit Parish Council - Vacancy for an Administration Officer

Name of recruiting organisation

Old Basing & Lychpit Parish Council

Employed role/Volunteer role

Employed

Permanent role/Fixed term role

Permanent 

Location:

Office based.

Salary:

Pay scale: SCP11 (£25,979 FTE)

Hours:

10 hours per week.

Our council and the role:

Situated near Basingstoke, in North Hampshire, this Parish is home to nearly 10,000 residents.  The Parish Office team will consist of five members of staff, supported by a Finance Officer and Grounds Contractors.They are responsible for maintaining and managing the Old Basing Recreation Ground, Belle Vue Park, the Cemetery, the Allotments, Lychpit Community Hall and the Pavilion, amongst many other obligations.

This is a new role, and the successful applicant will provide administrative support to the Parish Clerk and Assistant Clerk to ensure the efficient running of the Parish Office. The right applicant will have a can-do and flexible attitude and use their own initiative to carry out the responsibilities required in the role with minimal supervision.

Duties will include:

The following list represents proposed duties and responsibilities; however, additional tasks may be required in alignment with the evolving needs of the Parish Council.

The following list represents proposed duties and responsibilities; however, additional tasks may be required in alignment with the evolving needs of the Parish Council.

  1. Support the Parish Clerk with delivery of Parish Council events, including the Annual Parish Meeting (May), Remembrance Day Parade (November), Community Partnership Evening (December) and Christmas at the Rec (December).
  2. Coordinate a Parish Council stand at the Old Basing & Lychpit Carnival (June).
  3. Maintain the Parish Council website and social media channels.
  4. Prepare Parish Council posters and promotional literature.
  5. Assist Parish Clerk with election material, Councillor vacancy notices, etc where needed.
  6. Manage stationery and cleaning supplies and procurement at Lychpit Community Hall, the Parish Office and Pavilion buildings.
  7. Conduct monthly legionella testing at Lychpit Community Hall and in the Parish Office and Pavilion buildings.
  8. Maintain Parish Council-owned defibrillators.
  9. Clean, tidy and update the Parish Noticeboards at the Recreation Ground, Belle Vue Road and Lychpit Community Centre 2/3 times per month.
  10. Clean, tidy and update the Allotments and Cemetery Noticeboards as required.
  11. Provide general administrative assistance to Parish Officers and Councillors.
  12. Cover other duties for Parish Office as and when required.
  13. Undertake necessary training to enhance skills and knowledge.

The ideal candidate will have/be:

Please refer to the person specification for more detailed information on Old Basing & Lychpit Parish Council’s website.

How to find out more details:

Please refer to the job description and person specification for more detailed information on Old Basing & Lychpit Parish Council’s website.

Closing date:

31st May 2024

How to apply:

The Application Form is available on Old Basing & Lychpit Parish Council’s website.