Old Basing & Lychpit Parish Council - Vacancy for an Assistant Clerk

Name of recruiting organisation

Old Basing & Lychpit Parish Council.

Employed role/Volunteer role

Employed

Permanent role/Fixed term role

Permanent

Location:

Office based

Salary:

Salary SCP21-24 depending on prior experience (£30,825 - £33,024 FTE).

Hours:

20 hours per week.
One evening meeting per month, usually on the last Tuesday from approx. 7-9pm.

Our council and the role:

Situated near Basingstoke, in North Hampshire, this Parish is home to nearly 10,000 residents. The Parish Office team will consist of five members of staff, supported by a Finance Officer and Grounds Contractors.  They are responsible for maintaining and managing the Old Basing Recreation Ground, Belle Vue Park, the Cemetery, the Allotments, Lychpit Community Hall and the Pavilion, amongst many other obligations.

This is a pivotal role within our growing and changing council, requiring a highly motivated, flexible and proactive person with excellent organisational, leadership, and administrative skills. The successful applicant will work under the direction of the Clerk and provide wide-ranging support to the Parish Council to ensure excellent delivery of projects and services to the local community.  They will use their own initiative to carry out the responsibilities required in the role with minimal supervision, leading by example.

Duties will include:

  1. Attend monthly Planning & Development Committee meetings and prepare meeting agendas and minutes and act upon the actions set by Councillors at the meetings.
  2. Manage the Parish Council Cemetery, liaising with Funeral Directors and bereaved families to process applications for interments and memorial permits.  Maintain burial records for the Cemetery and Garden of Remembrance.  Conduct four Cemetery inspections each year and deal with any outcomes.
  3. Allocate vacant allotments and issue paperwork accordingly.  Coordinate the annual collection of allotment fees.  Maintain the allotment register of plots.  Conduct four Allotment inspections each year and deal with any outcomes.
  4. Manage bookings for Lychpit Hall and the Pavilion Tea Room.  Liaise with all hirers and users to ensure a good experience, oversee the logistics of hall/user use.  Manage the financial processes for hirers.  Manage the Health & Safety, maintenance, and annual certification for the facilities.  Attend meetings with hall users/contractors/interested parties when required.
  5. Create quarterly Parish Newsletters and monthly Community Magazine articles.
  6. Attend all training sessions required to carry out the skills and responsibilities required in the role.  Attend conferences and meetings with relevant bodies to remain current with ongoing legislation and peer thinking.
  7. Support the Parish Clerk in daily correspondence with Councillors, residents and other third parties.
  8. Deputise for the Parish Clerk during holidays and sickness, and at any Standing Committee when required.
  9. Maintain exceptional customer care throughout and deliver services in a way that is sensitive and responsive to those receiving such services.
  10. To undertake “one-off” projects as agreed by the Clerk.
  11. To work additional hours as necessary.
  12. To undertake any other duties as may be required from time to time. 

The ideal candidate will have/be:

Please refer to the person specification for more detailed information on Old Basing & Lychpit Parish Council’s website.

What we offer you in return:

A Certificate in Local Council Administration is desirable but not essential, although there will be a requirement to attain this qualification within an agreed period. All training will be provided and supported.

How to find out more details:

Please refer to the job description and person specification for more detailed information on Old Basing & Lychpit Parish Council’s website.

Closing date:

31st May 2024

How to apply:

The Application Form is available on Old Basing & Lychpit Parish Council’s website.