About Us

The Hampshire Association of Local Councils (Hampshire ALC) is a member-owned association acting as a support organisation and representative body for member parish and town councils, including the 21 parish meetings, across Hampshire. Please refer to our latest Annual Review for more information.

It sits in a national triangular hierarchy of local councils:

  • National Association of Local Councils (NALC)

  • South East Region County Association Forum (SERCAF)

  • County Association (Hampshire ALC)

  • District Association (Each of the seven parished Districts and Boroughs in Hampshire has a local association - Basingstoke, East Hampshire, Eastleigh, Hart, New Forest, Test Valley and Winchester)

  • 10 000 Parish and Town Councils

Location and Resources:

The ALC is based in Eastleigh and has part-time eight part-time employees with additional partners & associates fulfilling specialist functions.  The ALC is the lead body for the Local Council Development Team, chaired by the Lead Member for Learning and Development, currently, Cllr Mike Evans of Whiteley PC.

The ALC's annual turnover is currently around £207k and is currently funded roughly in the following proportions:

  • Hampshire County Council Grant – 36%
  • Affiliation Fees - 33%
  • Earned Income - 31%

Subscriptions are average amongst the 40 county associations, whilst service levels are at the very highest end. Subscriptions are based on a formula around the square root of the number of electors, with a minimum figure for the smallest councils and 'maximum' county subscription of £1000 for the very largest councils.

Governance:

The Hampshire Association of Local Councils (Ltd) (The ALC) is governed by its Memorandum and Articles of Association as a limited company.  They are appended to this note.

Each of the seven District Associations elects annually to the County Executive, four-member representatives from its parish and town councils.  As a Company limited by guarantee, the ALC has ‘Company Directors’ who hold the votes for the seven districts.  Nominally each District Chairman is the Company and ‘voting’ Director unless otherwise nominated by the District Association, and formally notified to the ALC.  The Chairman or Director can appoint a substitute to meetings where he or she is unable to attend, thus there are always seven votes at full Board. 
 
The Board also consists of non-voting representatives from Larger Councils, Hampshire County Council, HIOW LGA and Hampshire Branch SLCC. The honorary positions of President and Vice President may attend Board Meetings as observers if they wish.

The Board is elected at the first meeting after AGM. The eligibility criteria is a minute from within twelve months, detailing the election of those member(s).  Minutes should be forwarded to the Business Support Officer at the ALC, as they are resolved, but in any case, at the latest seven days before the first Board meeting, after AGM.

Current Standing Orders for General Meetings are available here - these are sent to every member council, before every AGM.

The current Board makeup can be downloaded here.

Current External Board Representation can be found here.

Allowances:

The ALC’s Internal Allowances document details travel expenses that can be reclaimed, but generally, Board Members can reclaim their travel. Honorary positions can claim travel expenses to the AGM only, or where they are specifically invited to an event.  This document is reviewed annually by the General Management Committee.

Meetings:

County Executive (The Board)

The full County Board meets quarterly to consider matters of Sector Policy, and Hampshire issues as appropriate, as well as having an overview of the ALC and its activities.

General Management Committee (GMC)

The GMC consists of the Chairman, Vice Chairmen, CE and Co. Sec. ex officio.  The Board then elects representatives from at least three of the seven DA, with a maximum of seven. 

Standing Committee (SC)

The Standing Committee is the Complaints and Grievances Panel and also meets on an ad-hoc basis when there is an issue, or when Policy needs to be considered or adapted.