Communications & Administration Assistant

Name of recruiting organisation

Horndean Parish Council

Employed role/Volunteer role

Employed

Permanent role/Fixed term role

Permanent role

Location:

Combination of office-based and remote working may be considered depending on Council policy. 

Horndean Parish Council
Jubilee Hall, Crouch Lane
Horndean, Hampshire
PO8 9SU

Salary:

SCP 11 – £28,142 per annum (pro rata)

Hours:

24 hours per week

Our council and the role:

The Communications & Admin Assistant will support the Parish Council’s day-to-day operations with a particular focus on external communications, digital engagement, and core administrative tasks. The role is part-time, working closely with the Clerk, Deputy Clerk, Responsible Financial Officer (RFO), and Councilors to ensure smooth, efficient, and compliant council activity.

Duties will include:

External Communications
• Council email management — Monitor, triage, and respond to incoming enquiries via the Council’s public contact inbox, liaising with colleagues to ensure timely, professional communication.
• Social media posting — Create and schedule posts across Council platforms (e.g., Facebook, X/Twitter), promoting meetings, events, consultations, and community updates.
• Website content updates — Maintain and update the Council website, including news items, statutory notices, meeting papers, and service information.
• Design & draft clear, accessible public information, ensuring compliance with transparency requirements and Council communication policies.

Data Entry & Operational Support
• Finance data entry — Assist the RFO with routine data input, invoice logging, receipt processing, and basic financial record maintenance.
• Bookings administration — Support facility or event bookings (e.g., halls, sports pitches), including invoicing, entering booking details, updating calendars, and issuing confirmations.
• Maintain accurate digital and paper records in line with GDPR and Council retention policies.
General Administrative Duties
• Committee support — Provide administrative assistance to Council committees, including preparing agendas as directed, collating papers, taking notes, and producing draft minutes when required.
• Assist with document preparation, filing, photocopying, and general office tasks.
• Support the Clerk with project administration, consultations, surveys, and
community engagement activities.
• Help maintain inventories, registers, and compliance documentation.

    The ideal candidate will have/be:

    • Strong written and verbal communication skills.
    • Competence with email platforms, social media tools, and website content management systems.
    • Good organisational skills and attention to detail.
    • Ability to handle confidential information appropriately.
    • Proficiency in Microsoft Office (Word, Excel, Outlook, Publisher).
    • Ability to work independently and manage workload effectively.

    • Experience in local government or community-focused organisations.
    • Familiarity with GDPR requirements and public-sector transparency obligations.
    • Understanding of parish council operations, committees, and statutory processes.

    What we offer you in return:

    • A welcoming and friendly working environment
    • The opportunity to make a positive impact in the community
    • Membership of the Local Government Pension Scheme
    • A varied and rewarding role within a modern, community-focused council
    • Career development and progression opportunities

    How to find out more details:

    To find out more please see the job description at https://horndeanpc-hants.gov.uk/vacancies/

    Closing date:

    9am, Monday 10th August 2026. 

    Interview date: Monday 17th August 2026

    How to apply:

    To apply, please email your CV and a covering letter to the Clerk.

    becky.white@horndeanpc-hants.gov.uk